Review of Personal Consulting Contracts

Overview

All University of Pittsburgh and UPMC employees are responsible for ensuring that their outside professional activities are appropriate, do not conflict with any of their obligations under University or UPMC policies, and do not negatively impact their performance of their institutional responsibilities.

Dually-Employed Faculty/Physicians and UPMC-Only Employees

If you are employed by both the University of Pittsburgh and UPMC/University of Pittsburgh Physicians (UPP) or only by UPMC, you are required to have your consulting contracts approved by the UPMC Office of Ethics and Compliance. Instructions on how to ensure that your activities are compliant with applicable policies, along with links to all required forms, are available on Infonet. All agreements and related documents must be submitted to the UPMC Conflict of Interest Office at COI_Consulting@upmc.edu.

If you have questions, please review the University and UPMC’s joint policy on industry interactions (UPMC Policy HS-EC1702). You may contact the UPMC COI Office at COI_Consulting@upmc.edu with questions about this process. If you have questions regarding terms of your agreement that are not related to University or UPMC compliance, you should consult a personal attorney.

Faculty Employed Only by the University

The University of Pittsburgh recognizes the importance and benefit of sharing the talent and expertise of its faculty with industry, nonprofit, and government partners and so permits faculty to devote up to one day per week of their University time over the period of their contractual appointment at the University and any summer months during which they receive compensation for teaching, research, or other University activities on approved outside professional work. Faculty may also engage in such activities during their personal time. University staff must conduct all outside work on their personal, not University, time.

To ensure that these outside relationships do not negatively impact a faculty member’s performance of his or her University duties and that any conflicts of interest (COIs) created by such activities are identified and appropriately managed, the University requires faculty to seek the prospective approval of their supervisors. You should inquire with your department, division, or center to learn of any unit-specific requirements for seeking approval of outside activities. Additional review and approval may be required, depending on your circumstances.

If you are employed only by the University of Pittsburgh (i.e., you do not have a clinical appointment with UPP or other formal, paid appointment with UPMC) the University’s COI Office is available to assist you with ensuring that the terms of your agreement do not conflict with University policies or the Industry Relationships Policy (IRP), which applies to faculty, staff, and students in the Schools of the Health Sciences (SOHS).

If you would like assistance with your outside agreement, please send the agreement as an editable Word document to the COI Office email inbox.

If you have questions regarding terms of your agreement that are not related to compliance with University policy, you should consult a personal attorney.

SOHS Personnel: If you will receive compensation from a single company that in the aggregate may exceed $10,000 in a 12-month period or you will be compensated with any amount of stock, stock options, or other ownership interest in a non-public company, the COI Office must develop a COI Management Plan for your relationship and you must secure the approval of your dean (in addition to that of your division chief, if applicable, and department chair).

UPMC eSample Center

The UPMC eSample Center is accessible to UPMC staff through the UPMC Infonet System.