University of Pittsburgh Policies 11-01-03 and 07-05-02 require University employees to disclose financial interests related to their University responsibilities upon appointment at the University, annually between January 1 and April 15, and throughout the year whenever their outside interests change.

In February of each year, the Provost and Executive Vice Chancellor issue a memo reminding deans, department chairs, and center directors that they are required to determine which employees under their purview must complete COI disclosure forms by April 15th.

University of Pittsburgh COI disclosures must be submitted electronically using the Superform system either directly or (for individuals with dual employment at the University and UPMC) by completing the joint Pitt/UPMC COI questionnaire available through UPMC’s My HUB. Instructions for using both systems are below.

On the left are links to all of the forms departments will need for the annual filing season. Contact the COI Office if you have any questions about this process.

How to File University of Pittsburgh COI Disclosures

For instructions on how to use the joint Pitt/UPMC COI questionnaire to generate University of Pittsburgh COI disclosures click here.

The Superform website can be used to fulfill only University of Pittsburgh COI disclosure requirements. Individuals who are employed by both Pitt and UPMC should use the My HUB system to fulfill their reporting requirements for both institutions. Updates made in the Superform system will not be entered into UPMC’s COI database.

  1. Login to the Superform Web site: https://coi.hs.pitt.edu using your HSConnect username and password. First-time visitors: click the link to create a new HSConnect account.

    If you have used another program supported by HSConnect, e.g., OSIRIS, ARO, ISER, etc., use that username/password to access the COI Superform.

    Forgot your password
    ? On the home page of the Superform website, click the “Forgot Password” link under the “Login” box; in the dialog box that appears, enter your e-mail address and last name, and submit the information. Your password will be sent instantaneously to the e-mail address you entered.

    Forgot your user name? Contact the Help Desk for assistance (412-648-2222).

    Need to change your e-mail address
    ? You may do so by editing your HSConnect profile after logging in; or contact the Help Desk for assistance (412-648-2222).

       ** Please do not create another account. **

  1. Under “Review & File Your COI Forms,” select the form(s) you need to complete:
    1. University of Pittsburgh Faculty/Researcher Form;
    2. University of Pittsburgh Faculty/Researcher (PHS Funded) Form (If you participate in the design, conduct, or reporting of any research funded by any agency of the Public Health Service, you must complete this form.)
    3. University of Pittsburgh Designated Administrator/Staff Form.

    If you do not see links to these forms on your “Welcome” page, follow the instructions on the screen to update your HSConnect profile to include a University of Pittsburgh affiliation.

     

  2. When you have answered all the questions, you will see the Form Summary page.
    1. Review your responses for accuracy and edit as appropriate.
    2. File your disclosure by clicking the “Submit this form” button at the bottom of the page. Disclosures are not recorded in the database until you have clicked this button.
  1. You will be taken to your “Filing History” page and the form you just completed will be highlighted in green. Click the hyperlinked Document Reference number next to the date of the disclosure you wish to print. This will display the Signature Page in another tab or window, depending on your browser.
  2. Print your Signature Page by clicking the print icon in your browser.
  3. Sign your Signature Page.
  4. Submit your Signature Page:
    1. Faculty/Researcher Signature Page: submit it to your supervisor (e.g., department chair) for signature by April 15th.
    2. Designated Administrator/Staff Signature Page: submit it to the next higher administrator who is at least at the level of director or department chair by April 15th.

For technical assistance with the Superform or HS Connect, please contact the Health Sciences iTarget Team Help Desk at 412-648-2222 or submit your question online here.

For assistance with non-technical questions, please contact Benjamin West at westbt@upmc.edu or call 412-383-1735.

How to File a JOINT Pitt/UPMC COI Disclosure


University employees with appointments at UPMC/UPP should use the joint Pitt/UPMC COI questionnaire in My HUB to fulfill their UPMC COI reporting requirements and generate the appropriate University COI disclosure forms. Use the joint form going forward to update your disclosures to ensure that your disclosures to both institutions are accurate. Information entered into the Superform system is not transferred to UPMC.

To access the joint Pitt/UPMC COI questionnaire, log into My HUB, select the Human Resources tab and click the COI link under My Profile. Click here for screenshots of the process outlined below.

  1. Select “UPMC Pitt Joint Form” and answer the questions that follow to indicate if you need to complete the regular or PHS version of the Faculty/Researcher form and whether you need to complete a Designated Administrator/Staff form.
  2. When you have answered all of the questions, click “Review and Send to the University.”
  3. Review your responses.
    1. a. If any are incorrect, click “Return” at the bottom of the page. This will take you to the Introduction page. Click “Edit UPMC Pitt Joint Form” and then choose the question you wish to edit.
    2. b. When all your answers are correct, click “Review and Send to the University.”
  4. Scroll to the bottom of the screen and click “Send to University.”
  5. You will then be prompted to log into the Superform system using your HS Connect username and password. (See Superform instructions above for additional guidance.)
  6. You will be taken to your “Filing History” page where the form(s) you just created are highlighted in green.
  7. Click the hyperlinked Document Reference number next to the date of the disclosure you wish to print. This will display the Signature Page in another tab or window, depending on your browser.
  8. Print your Signature Page by clicking the print icon in your browser.
  9. Sign your Signature Page.
  10. Submit your Signature Page:
    1. a. Faculty/Researcher Signature Page: submit it to your supervisor (e.g., department chair) for signature byApril 15th.
    2. b. Designated Administrator/Staff Signature Page: submit it to the next higher administrator who is at least at the level of director or department chair by April 15th.
Users having difficulty accessing the system should first check the My HUB Frequently Asked Questions and then contact the ISD Help Desk at 412-647-HELP (4357) for further assistance.

 

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