MyDisclosures

2020 Annual Disclosure Information
 

  • MyDisclosures, the University and UPMC’s new electronic disclosure system pilot, was implemented in mid-June. The roll out was delayed from March, as activities at PITT and UPMC were ramped-down to reduce the spread of COVID-19.
  • MyDisclosures replaces the old COI SuperForm system. The new annual disclosure deadline is July 15, 2020.  2019 disclosures will continue to be accepted for grant submission purposes until then, but 2020 disclosures will be required after July 15, 2020.
  • Anyone who was hired on or before May 25, 2020 and who is required to complete an annual disclosure form (except for individuals at Pitt Johnstown) should have automatically received an email from MyDisclosures with a link to their disclosure form. If you were hired after May 25, 2020, you will receive your notification on or around July 1, 2020.
  • If you are required to submit a disclosure form for grant purposes before you receive an email from MyDisclosures with a link to your form, please complete a Mandatory Discloser Form.
  • DO NOT submit your annual disclosure in MyDisclosures until you receive an email from mydisclosures@pitt.edu with a link to your form instructing you that it is time to do so.
  • If you submitted a disclosure form in the COI SuperForm system, you must complete a new form in MyDisclosures.  Unfortunately, it was not feasible to import information from the COI SuperForm system into the new system.  The old COI SuperForm system will, however, still be available for reference purposes.
  • Help guides, FAQs and instructions on how to complete your disclosure form are available on this page, as well as links to attend training sessions.
  • If you do not receive a notice from MyDisclosures by July 1, 2020 and you believe that you are required to complete a disclosure form, your supervisor must complete and submit a Mandatory Discloser form.
  • For technical support, including assistance with log-in and form access, contact the Pitt IT Help Desk at (412) 624-HELP (4357).


In 2018, after a comprehensive shared governance and stakeholder engagement process, the University of Pittsburgh updated its policy on Conflict of Interest for Research.  This update addresses current federal guidance and provides a simple yet comprehensive framework for the University to identify and manage potential conflicts.

To simplify and modernize reporting and review of disclosures, Pitt and UPMC have now worked together to develop an online joint disclosure system called MyDisclosures.  This system will launch on a pilot basis this term.

MyDisclosures is a seamless, easy-to-use platform that conforms with Pitt’s Conflict of Interest Policy for Research, federal funding requirements, UPMC policies (for UPMC disclosers), and other Pitt conflict of interest policies.  The platform was developed with guidance and input from an Advisory Committee on Conflict of Interest Disclosure including colleagues from UPMC and has undergone extensive testing by faculty and staff. Some of the features cited as most helpful include:

  • Paperless: This paperless system automatically routes to supervisors.
  • Customized Questions: Only asks questions relevant to individual roles and responsibilities.
  • Integrated System: Full integration between Pitt and UPMC disclosures, providing “one-stop entry.”
  • Improved Help Facilities: Informational boxes explain terms and offer examples of what does – and does not - need disclosure. A Help Desk will be available and online FAQs cover many common topics, including who should complete the form.
     

Disclosers have the opportunity to view a recorded presentation and/or attend an upcoming Zoom training session.

 

Who Must Disclose?

Review classes of disclosers and types of conflicts.

What Do I Have to Disclose?

Learn about both conflicts of interest and commitment that require reporting.

User Guidance

Review step-by-step instructions to complete the disclosure form or complete a supervisor review.

Frequently Asked Questions about Disclosure

Unsure if you need to submit a disclosure? What are the reporting timelines? Learn more about the process and requirements.